Weddings Redefined

I was sitting with clients last week and we were talking about the flow of their gay wedding in Boston.  I have this four page questionnaire I go through a few months before the wedding with our big wedding clients.  The conversation went something like this:

All of these are fairly common answers when we're planning a gay wedding, though.  After all, those are traditional elements and many of our clients love the opportunity to be non-traditional and reinvent what weddings should look like!  And you completely have permission to do so!

The problem with those answers is that when we take out so many things, there is a lot of dead space and time.  The guests get bored and heaven forbid, the wedding ends early.  I believe it's very important to add things back in that are conversation starts and memory makers...

Here are some examples that we've experienced, have recommended or are recommending:

• photobooth (the obvious example)
• drag kings/queens 
• some dance performance (fire dancer, salsa dancers, tango dancers, burlesque etc) 
• caricature artist 
• casino 
• psychic 
• cigar bar (if the venue allows it) 
• aerial artist

The experience doesn't have to detract from the wedding or all the time spent dancing.  If it's a performance, keep it short, 1-2 songs MAX and keep it upbeat and appropriate.  

What are you doing to add some conversation starters and entertainment to your wedding?

Fire Island, New York is a pretty special place and a truly beautiful destination for a wedding.  The Pines is predominantly a gay destination while Cherry Grove next door attracts the lesbians.  

Most people who find this website are engaged and planning a gay wedding in New York, Boston or somewhere else – and most people really don’t know how to begin! Here’s the cheat sheet for you, a quick list of what to do, and in what order. 

If you really want to keep things easy, download our free app,Gay Wedding Confidential or buy our book of the same name! Both have all these tools in more detail.

Massachusetts was the first state in the U.S. to legalize gay marriage so it’s only natural that Boston remains a top gay wedding tourist destination. And for good reason…it’s a small but cosmopolitan city with great dining and shopping and some beautiful venues (including some on the ocean or harbor) for your gay wedding.  Our business was founded in Boston, we still work there regularly and it has a very special place in our heart.

Where to Stay:  Our favorite hotels are Kimpton properties and the one in Boston with the best location, right on Boston Common, is Nine Zero.  We also love XV Beacon on Beacon Hill and the Seaport Hotel down on the waterfront.

What to Do:  Leave your car behind in Boston and don't rent one either.  It's a great city for walking with beautiful brownstones like the ones above.  Walk through the oldest public botanical garden in the country, the beautiful Boston Public Garden, en route to shopping on Newbury Street.   If you want to avoid the tourists, walk down Tremont Street in the South End and take your pick of great restaurants and shops frequented by locals (and lots of gays!)  Also, enjoy the waterfront!  Take a tour of the Boston Harbor Islands, or spend a few hours out there on Spectacle or Georges Island.  

How to Get Married:  It’s tricky in Massachusetts since there is a three day waiting period.  For example, if you apply for a marriage license at City Hall on a Tuesday, you can’t pick it up and get married until Friday.  You can get a waiver of the three day wait by going to court.  Marriage license fees vary by city or town.  There are no blood tests or witnesses required.  The marriage license is valid for 60 days.  14 Stories provides  a service to get this waiting period waived quickly and easily.

Our Picks for LGBT Photographers:  Kelly from Closed Circle Photo and Kristin Korpos are great, fun to work with and do a beautiful job.  Kelly took the photo above.

Our Picks for an LGBT Florist:  Daniel and Jeb from New Leaf Flores in Jamaica Plain are awesome!

Our Picks for an LGBT Officiant:  Denise Simmons is an openly gay Justice of the Peace who also was the first out African-American lesbian Mayor of a U.S. city.  She sits on the City Council of Cambridge, MA.

With some major exceptions, Boston wedding vendors are very welcoming of same-sex couples so you should have a great experience no matter who you choose. Don't forget about us at 14 Stories if you get stuck and need us to take great care of you!

I have new clients for whom I'm planning a 200+ guest gay wedding on Fire Island in the Pines.  Gay wedding planning on Fire Island requires a mastery of logistics - there are very few resources on the island itself - and most cars (except for the essentials and year-round residents) are not allowed.  We'll have to charter a boat and ship in every table, every chair, light and sound equipment, caterer's equipment, furniture, etc. - but fortunately I have experience with such challenges.

Another consideration for Fire Island is that there are about 700 houses but no real working hotel (yet...there's a small one that is being renovated and promises to be beautifully done and open for 2012).  So, we'll have to reserve a bunch of these houses (many of which are vacation rentals) for wedding guests.  And the only wedding-appropriate structure for a large wedding upwards of 200 guests is Whyte Hall, some photos of which I took below.  Fortunately, Whyte Hall is a fantastic space.

I'm really excited about my new clients and planning a gay wedding in the Fire Island Pines.  Check out the photos below for some inspiration:

the path from the beach to Whyte Hall from the ocean side

Whyte Hall, interior (stage)

Whyte Hall interior

Whyte Hall exterior

Whyte Hall exterior

the ceremony location on the beach

Cocktail party style weddings are very trendy right now, particularly with couples who want to do something nontraditional. While sit down dinners are great, they are not for everyone. This style of wedding can work extremely well - or it can be a disaster. Keep these tips on mind to avoid the pitfalls of such a wedding.

1. Feed your guests - a lot. Just because it's a cocktail party style event doesn't mean you can skimp on food. Whether you have passed hors d'oeuvres all night or some good stations mixed in, keep the food flowing. Your food budget will probably not be less than a typical sit down dinner, so get that idea out of your head!  Your guests may be drinking more of the hard stuff since there's no tableside wine service with dinner so you have to keep them well fed. The last thing you want is guests bad-mouthing you because they had to go out for pizza on the way home from the wedding.

2. Provide enough seating. I suggest seats for at least 50% of your guests. These seats can be lounge seats, small cocktail tables, bar seating, picnic benches or whatever floats your boat - but at some point each guest will want to sit so don't leave them hunting for a chair.  If you have many guests over the age of 60, then provide even more seating.

3. Provide adequate flow. Just because it's a cocktail party doesn't mean there shouldn't be a first dance, toasts, a cake cutting or other forms of entertainment. You may have some wallflowers in your group who need conversation starters and those elements do just that. Don't let anyone get bored or the party will end early. I promise.

4. Be aware of time. Most wedding venues rent for a 5 hour reception.  Your guests will start to lose steam at the 3-4 hour mark unless there is dancing - but many cocktail party style weddings don't have dancing.  Don't tell the guests this, but plan for a 4 hour reception and make a game day decision to keep the party going if guests are still having a blast. Tell your vendors that this could be a last minute decision and assign your wedding planner or friend to make the call so you don't have to worry about a thing.

5. Communicate with your guests. Let them know it's a cocktail party rather than a sit down dinner by using the term 'cocktail reception' on your wedding invitation. This sends a signal that they may get less food and that they may want to wear more sensible shoes because of all the standing around. Help everybody by managing their expectations.

Are you planning to host a cocktail reception instead a formal dinner?

(photo by Katje Hempel)

Over the summer we agreed to provide expert wedding planning advice to same-sex couples being profiled by New York magazine.  I was given a lesbian couple, told their story and their scenario for a beach wedding next fall and asked to provide advice as if they were actual clients.  I gave them the full scoop which included some tough love, unfortunately!  Based on their wedding budget, $15,000, and their vision, I suggested they chop their guest list in half...check out the article and see what they thought of my advice.

If you're in New York City on October 20, please join me at the Learning Annex for my Weddings Redefined workshop on gay wedding planning!

In this class, I'll discuss the nuts and bolts of wedding planning, reinforcing the concept that your wedding is uniquely yours, with your vision, your personality and your own traditions. 

You’ll learn: 

• Money saving tips 
• Timeline for top priorities – venue, officiant, save the dates & money saving tips 
• Budget 
• How to personalize your wedding 
• Gay Wedding Traditions 
• And more! 

This highly interactive workshop and Q&A with the experts will leave you with the confidence and tools to plan your own same-sex wedding.

You can sign up for the workshop right here!

I'm normally one to say something like "screw the rules and reinvent the wedding" and we do - every day with the gay weddings we produce.  But anyone who knows me knows my obsession with wedding ceremonies and the wedding flow, so I really do believe a great wedding should follow some simple rules because, no matter how beautiful your 20 foot bar is, it makes no difference to your guests if they are waiting in line 20 minutes for a cocktail.

My rules for planning a fabulous gay wedding:

1.  Care about the ceremony and put some thought into it.  After all, if you really think about it, gay weddings change the world and it all starts with the celebration of marriage.

2. Think about the guests' experience.  How do they know where to go, where to park, where to walk?  What is the first thing they see, hear, touch, taste, smell and experience when they enter the space?  How do they feel welcome and accommodated?

3. Hire enough bartenders and order enough food.  Cocktail hour is the busiest time of a wedding.  If you don't have enough bartenders, your guests will get annoyed.  If you are afraid that there will be a huge line at the bar, then have servers passing some drinks to guests.  Order enough food so that the guests aren't waiting for food to come out of the kitchen and the hors d'oeuvres don't run out before cocktail hour is over.  Don't skimp!

4.  Make your wedding interactive and provide conversation starters, particularly if you pass on wedding traditions.  Don't just have dinner and dancing but add enough elements so your guests aren't bored.

5.  Be Yourselves.  These rules can be interpreted and personalized any way you want - it's your wedding and your expression of your relationship and now, marriage.  It's not your mom's or sister's gay wedding.  Follow your heart and your instinct and put your own stamp on the experience.

Do you think these rules are too strict?  What rules are you following for your own wedding day?

(one of the happy couples that followed my rules - photo by Closed Circle Photography)